Heavy Civil Contractors

Earthworks Tracking & Material Management

Track loads on a phone or tablet and manage earthworks projects digitally, eliminating paper load sheets and manual data reconciliation.

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The SoilFLO Platform

Tracking material and haulage is notoriously chaotic: subcontracted haulers, triplicate paper tickets, multiple dump sites, and hundreds of loads per day.

SoilFLO automates tracking and verification in real-time so you can catch quantity and cost overruns early, verify invoices in minutes instead of hours, and identify which subcontractors are holding up your schedule.

Load Tracking

Track every load of soil, waste, aggregates, asphalt, or concrete, whether you’re importing, exporting, or moving it on-site. Choose one-way tracking for your own records or two-way tracking for a full chain of custody with receiving sites. Comply with any soil and waste regulation, including regulations like O Reg. 406/19 (Ontario), Duty of Care (UK), or Material Management Plans.

Cut/Fill & Stockpile Management

See real-time material quantities, classifications, and progress across all cut/fill areas and stockpiles on a site. Each segment and stockpile is fully traceable, showing where material came from, how it was classified and tested, how long it remained in each state, and where it was ultimately placed. With live capacity tracking, you can reduce rehandling, eliminate risk, and ensure work stays within the contracted scope.

Material Balancing

Gain a real-time view of material surpluses and deficits across all your active projects, so soil is managed as a resource - not a waste. Intelligently identify reuse opportunities between internal projects and nearby sites, cutting hauling time, eliminating disposal fees and preventing the costly mistake of buying and dumping the same material across different jobs.

SoilFLO has additional modules for

Get real-time visibility into your variable costs for material supply, disposal, and haulage, helping you keep projects on budget. Automatically reconcile invoices from facilities, dump sites, or subcontracted haulers against your SoilFLO load records, catching over-billings, duplicates, or rate mismatches before they impact your bottom line, all without flipping through stacks of paper. All of this data can also be rolled up into your existing ERP programs.

Manage your production schedule and hauling costs with real-time reports on project progress, hauler performance, and subcontractor efficiency. Monitor turn times to optimize truck scheduling, and ensure daily and weekly production targets are met. SoilFLO tracks the performance of individual drivers and subcontractors without GPS or driver involvement, giving you actionable insights to address underperformers, and maximize productivity across your fleet.

Built-in carbon emission and waste diversion reports are designed to calculate Scope 1 and 3 emissions from your SoilFLO tracking logs. This eliminates the need to manually compile records from suppliers, subcontractors, and multiple systems, eliminating hundreds of hours collecting and analyzing data. All calculations, assumptions, and data sources are designed to meet regulatory standards like the GHG Protocol and SB 253 and SB 261.

Learn more about Sustainability Reporting

Create custom dashboards that automatically display the KPIs and metrics that matter most, like weekly tonnage trends, cost variance, or compliance summaries, so you can track performance and make data-driven decisions without spending hours compiling reports. You can also create custom spreadsheets that match the formatting of your other tools. Map SoilFLO fields to your ERP, accounting, or business software once, then export your data with a single click.

Set up automated SFTP exports that push data from SoilFLO to any system on your schedule - hourly, daily, or weekly. No IT team, or complex integration needed. Your accounting software, business intelligence tools, or data warehouse stays synchronized with SoilFLO with no ongoing effort, reducing your reliance on specific people, and routinely saving hours of exporting, formatting, and importing data.

SoilFLO helps improve your ROI

Tracking material movement in real-time

Using paper tickets and spreadsheets to track material and trucking activity results in missing loads, data errors, and constant reconciliation. SoilFLO creates a real-time digital record of every load, giving you a single, accurate system for tracking.

Maintain quantity and cost control

When actual volumes and haulage costs aren’t visible until days or weeks later, overruns go unnoticed until it's too late to fix them. SoilFLO compares estimated quantities and costs against actuals in real-time, helping you identify shortfalls, slow routes, and cost creep early enough to act.

Verify invoices and reduce fraud risk

Paper tickets and manual reconciliation make it time consuming to verify hauler invoices, often resulting in missed errors, overbilling, or disputes. SoilFLO provides auditable, load-level data that allows you to quickly validate invoices, reduce disputes, and protect your profits.

Monitor hauler productivity

Without reliable performance data, it’s hard to know which trucks, routes, or haulers are slowing production. SoilFLO tracks every truck, owned or brokered, without GPS or driver involvement, making it easy to compare performance and keep production moving.

Purpose-built for earthworks

If you're moving material (soil, aggregates, C&D waste) in a truck by the load, hour, tonne, or cube, SoilFLO is the solution to ensure your material data is accurate.

Demolition

Bulk Excavation

Earthworks

Site Servicing

Road & Highway

Utilities

Remediation

Sewer & Water

Hydrovac

Resources for Contractors

Kenaidan Contracting

Digital tracking got rid of paper tickets and eliminated 1-2 hours of manual data entry in the office every day.

Read Their Story

The ROI of Soil Tracking

SoilFLO needs to have an ROI. See how it can save your company thousands on material and haulage.

View The Report

Understanding O Reg. 406/19

Ontario contractors, if you're still running with paper tickets, you're at an increased risk for non-compliance.

Download The Guide

Ready to launch your site on SoilFLO?

It's time to streamline your operations, eliminate paper tickets, and ensure you're not going over budget or schedule.

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Frequently Asked Questions

What if my field team resists technology like SoilFLO?

We knew that if SoilFLO was more complicated than a paper ticket, the field team wouldn’t use it. But it’s really as simple as a few button clicks.

We also take the responsibility of training your field team. Our customer success team has a 100% success rate implementing SoilFLO with field teams like yours. Learn more about our onboarding and support.

Do I need to have someone on the other end receiving the loads that I am sending?

No. You can use SoilFLO to track the material leaving your site without connecting to a receiving site.

As a business value, with the cost of your license, you’re able to extend a free user portal to your receiving site to be able to accept these loads from you through SoilFLO. This benefits them as well by giving them visibility into loads en-route. SoilFLO can also be used as documentation to support their billing.

We find that once a receiving site starts using SoilFLO for one project, they often purchase their own license.

How is SoilFLO different from Fleet Management Software?

SoilFLO doesn’t require any GPS, hardware, or geo-fencing like traditional fleet management software. This is especially important if you broker your trucks, where you don’t have control or the cooperation of your drivers.

SoilFLO was designed to work without any driver involvement, putting all the controls in the field team’s hands. This ensures complete and accurate data on turn times, regardless of whether you own the trucks or are using brokered trucks.

Additionally, SoilFLO automatically captures detailed material data with every load, something that would still require hours of manual data entry and disorganized or siloed data using a fleet management solution.

O. Reg 406/19 Guide

The ROI of SoilFLO